General Terms and Conditions, Privacy Policy and Rules of Tran Ultra Run

The Terms and Conditions will be abbreviated as T&C.

In this document “Tran Ultra Run” will be abbreviated as TUR.

“Tran Ultra Run” (TUR) is an event of the Tran Tourist Association. The same association will be referred to in this document as the Organizer.

An essential part of the Terms and Conditions are the Rules and the Privacy Policy of “Tran Ultra Run”.

The Terms and Conditions (T&C), together with the Rules and the Privacy Policy of “Tran Ultra Run” (TUR), form part of the agreement between the Organizer and the participant.

TUR will take place on 09.05.2026.

The Start/Finish point and the meeting point are located in the center of the village of Turokovtsi, near the town of Tran in Western Bulgaria.

Competitors are advised to be at the Start/Finish point at least 1 hour before the start time of the distance for which they are registered/at which they are participating, in order to receive their race numbers and timing chips.

The Organizer will send an email with all the latest news a few days before the race.

 

1. Courses and control, so-called cut-off times

Participants can choose among four courses.

• “Mali Ruy Trail” (14 km; 700 D+);
• “Ruy Ridge” (23 km; 1300 D+);
• “The Gorge Marathon” (43 km; 2330 D+);
• “Erma Ultra” (64 km; 3330 D+).

The four courses are located in a mountainous region near the town of Tran in Western Bulgaria. Some sections of the courses are in difficult-to-access terrain. Participants in TUR, regardless of which of the four courses they compete on, are aware of the increased risk they assume.

The Organizer has made great efforts to mark the four TUR courses in the best possible way. However, it is also very important that participants study the courses carefully in advance.

Detailed route descriptions can be found on the Organizer’s website: https://transkotd.org/. If they get lost, participants must make efforts to find the route or call for assistance.

The route “Erma Ultra” has a time limit of 13:30 h for finishing and has three so-called cut-off times at the last three aid stations; competitors leaving these three aid stations after the so-called cut-off times are disqualified. The route “Gorge Marathon” has a time limit of 11 h for finishing and has two so-called cut-off times at the aid stations; competitors leaving these aid stations after the so-called cut-off time are disqualified.

2. Race infrastructure

The Organizer provides the following infrastructure:

• Four marked courses
• Provisions (all aid stations along the courses and the Start/Finish point are stocked with provisions. All aid stations are described in detail here: https://transkotd.org/);
• Medical and emergency rescue assistance (at the Start/Finish point and at several points along the courses);
• Bag drop and luggage care at the Start/Finish point;
• Information before and during the race.

3. Participants’ personal responsibility and health

IMPORTANT!!! Pre-start medical examination

Each participant in the race is required, before receiving a race number and taking the start, to undergo a mandatory pre-start medical examination carried out by a medical team designated by the Organizer.

The pre-start medical examination is free of charge for participants and constitutes a mandatory condition for admission to participate in the race. Participants who have not undergone the medical examination will not be allowed to start.

The Organizer reserves the right, upon the recommendation of the medical team, to refuse admission to participate where this is necessary in order to protect the health and safety of the participant or of the event as a whole.

By registering to participate in the race, the participant declares informed consent for the conduct of the pre-start medical examination and for compliance with the instructions of the medical team and the Organizer.

In the event of a refusal of admission to participate, the Organizer shall refund the competitor the paid participation fee.

Each participant is aware that TUR places high demands on their endurance. With this knowledge, starting TUR is the personal responsibility of each participant. Part of this responsibility is awareness of one’s own health condition, level of physical preparation, and equipment. It is important that participants withdraw from the race immediately as soon as it threatens to become a risk to their health. It is mandatory to comply with the instructions of the Organizer, its authorized staff, and the event volunteers. The Organizer, its authorized staff, and the event volunteers may at any time exclude and/or disqualify participants from the race. This applies especially when their own safety or the safety of other participants is endangered. Refund of the participation fee in this case is not possible.

If health problems and/or accidents involving other participants are identified, competitors are obliged to provide first aid, call for help, and contact the Organizer immediately.

It is absolutely necessary that each participant be in excellent physical condition on race day.

4. Age restriction

The participant must be 14 years of age or older in order to participate in TUR. When collecting race numbers, the Organizer will check the date of birth of all young participants so that it is absolutely certain that they are 14 years of age or older. All competitors aged between 14 and 18 who wish to take part in “Tran Ultra Run”, 2026, will have to be accompanied by one of their parents or a guardian, who will sign a declaration for the participation of their child/their children. You can find this declaration here.

5. Registration

Registration is only possible via the online registration form on this website: https://transkotd.org/. Participants are not fully registered for TUR until they complete their payment.

Registration is open until 22.04.2026. With the online registration, the participant accepts the TUR T&C.

6. Cancellation

Cancellations are accepted only if sent by email to the Organizer. The email is: contact@transkotd.org.

Cancellation made by 14.04.2026: a cancellation fee of EUR 6 is charged.

Cancellation made from 15.04.2026 to 22.04.2026: a cancellation fee of EUR 12 is charged.

Cancellation made from 23.04.2026 to 09.05.2026: a 100% cancellation fee is charged, which means that the Organizer will not refund the paid participation fee.

In the event of non-attendance and cancellation or interruption of TUR due to force majeure, the participant is not entitled to a refund of the participation fee.

7. Equipment

Weather conditions can change quickly in early May in the mountains near Tran. Thunderstorms are normal and, as a result, temperatures can drop below 10 degrees Celsius within minutes. Therefore, it is vital that participants carefully read the mandatory and recommended equipment lists provided by the Organizer. Mandatory equipment may be checked at any time by the Organizer, its authorized staff, and the event volunteers.

Mandatory equipment:

• Backpack (only for competitors on the 43 km and 64 km route);
• Mobile phone (with a fully charged battery and switched on at all times);
• Aluminum foil
• ID card;
• Insurance (issued by the organizers);
• Food with a caloric value of at least 500 calories;
• Water bottle (minimum capacity 0.5 liter; for 43 km and 64 km – minimum 1 liter). Please note that cups are not provided either at the start/finish point or at the other aid stations; without a container for water you will not be able to receive water from the aid stations!
• Headlamp (only for competitors on 64 km). This distance passes through a tunnel located near the Gorge of the Erma River, where there is no lighting and visibility.

Recommended equipment:

• Backpack (only for competitors on the 14 km and 23 km courses);
• Special (trail) running shoes;
• Functional lightweight clothing;
• Waterproof jacket (membrane);
• First-aid kit – gauze, bandage, adhesive tape, plasters, painkiller, antihistamine tablets, disinfectant.
• Poles;
• Sunscreen;
• Sun hat/cap;
• Sunglasses;
• Repellent (against mosquitoes, ticks, etc.).

In case of sudden changes in weather conditions, changes to the mandatory equipment are possible, and each participant will be notified via their email, the race website, and the “Tran Ultra Run” Facebook page!

8. Safe event execution

The Organizer has the right, at short notice and without being required to refund the participation fee, to:

a) make changes to the courses;
b) stop and then resume the race;
c) cancel the race or not start the race.

9. Medical service

Insurance is issued for each TUR participant. “Euroins Insurance Company” is the official insurer and partner of TUR. The insurance indemnity includes rescue expenses: up to BGN 1000.00 (one thousand) incurred for searching for, rescuing, and transporting the insured person to the nearest medical facility or physician from the place of the accident. Larger expenses, such as helicopter evacuation and others, are at the competitors’ expense.

In accordance with the nature of the courses, medical support is limited. Each aid station has a basic first-aid kit. In several places along the route there are members of the First Aid Academy and the Emergency Rescue Unit of Pernik Municipality, and at the Start/Finish point there is a medical ambulance. In an emergency, a person should try to obtain help from other participants and also call for assistance.

10. Baggage

Each participant has the right to hand over for storage a small part of their equipment. This luggage must be handed over at the Start/Finish point at least 30 min. before the start of the race. The Organizer does not assume responsibility for the storage of equipment. Do not bring valuables! Carry your ID card with you during the race!

11. Disqualification

Participants will be disqualified if they leave the route, do not comply with the rules, and behave in an unsportsmanlike manner. Participants will also be disqualified if they do not meet the intermediate control times (the so-called cut-off) on the courses “The Gorge Marathon” and “Erma Ultra”. All participants who finish the race after the time limit of a given route will be marked as DNF (Did Not Finish) in the official race ranking.

12. Legal disclaimer

Participants’ claims for compensation against the Organizer on any legal grounds are excluded. This does not apply if the Organizer, its legal representatives, or its agents have acted intentionally or with gross negligence, or if there have been dangers to life or harm to body or health attributable to the Organizer, or through a breach of essential contractual obligations. Such acts or omissions give rise to legal liability.

The participant is prepared to undergo equipment checks (carried out by the Organizer or its authorized staff), which serve to establish the presence of the mandatory equipment, before and during the race. The participant knows and accepts the participation conditions and the applicable rules in full. By registering, the participant declares that they have read and understood the TUR T&C and rules. The participant declares that participation in TUR is at their own responsibility.

The Organizer assumes no liability for health risks to participants in connection with their participation in TUR.

The Organizer is not liable for lost valuables, clothing and/or equipment.

The Organizer is not liable for inability to participate arising from the participant being prevented, in whole and/or in part, from participating due to regulatory provisions and/or acts of public authorities.

13. Confirmation

With their registration participants confirm explicitly that:

a) they are familiar with the nature of the courses and have studied them before the race;
b) as TUR participants, they have skills for moving in rough terrain and are in excellent physical condition and health;
c) they recognize the exceptionally high personal responsibility with regard to their health condition, level of physical preparation, and equipment;
d) they accept the Organizer’s refusal to assume any liability toward them;
e) they know and adhere to the TUR rules.

 

Rules for participation in TUR

Any violation of the rules may lead to disqualification from TUR.

Your health: You know yourself better than anyone else. Check your health condition and assure the Organizer that you have no concerns regarding your health or your physical preparation on race day.

Equipment: You must carry the mandatory equipment described in section 7 of the T&C.

Be on time: Collect your race number at least 1 hour before the start of the race.

Bib number: The race number must be worn personally and be clearly visible. It grants access to the race, the aid stations, and the luggage storage area. Only one race number will be provided per participant. Please keep it safe.

Timing system: such a system will be used in TUR. Before the race you will receive a timing chip, which is part of the race number.

Courses: Competitors must follow the markings of the four courses. You must not leave the marked courses. Short sections of the courses overlap with the municipal road network. Adhere to standard road traffic rules. Watch out for traffic and pay special attention while you are on paved roads.

During the race: Take care when running downhill on rocky terrains. If you join a group, take good care of yourself and others. Do not push competitors. If you lose your way, turn back and try to find markers.

Withdrawal: Competitors who withdraw must inform the nearest aid station. If this is not possible, call the Organizer.

Emergency: In an emergency, call the emergency telephone number of the race Organizer. You will find it on your race number. For any emergency you can also dial 112.

Decisions: Decisions of the Organizer and its authorized staff are final.

Protect the natural world: Protect local ecosystems. Do not litter. Reduce waste in your backpack and dispose of it only at the designated places at the aid stations. At each aid station, as well as at the Start/Finish point, there are containers for separate waste collection. Be an environmentally responsible competitor!

 

Privacy Policy of TUR

The Privacy Policy is created by the TUR organizer – the Tran Tourist Association. Further in this document, the Tran Tourist Association will be referred to as the Organizer.

TUR is an abbreviation of “Tran Ultra Run”.

The TUR Privacy Policy was last updated on 06.01.2026.

The TUR Privacy Policy describes our policies and procedures for processing your personal data when you use our services in connection with your participation in TUR, and informs you of your rights and how the law protects you.

We use your personal data to provide and improve our services in relation to your participation in TUR. These services will hereinafter be referred to in this document as the Service. By using our Service, you agree to the processing of your personal data in accordance with this Privacy Policy.

Collecting and using your personal data

Personal Data

While using our Service, we may ask you to provide us with certain personal information that can be used to contact you or to establish your identity. Personal information may include:

• First name, middle name and last name
• Date of birth
• Personal Identification Number (EGN)
• Gender
• Club membership
• Mobile phone number
• Email
• Cookie data

Cookie data

Cookie data is collected automatically when using the Service.

Cookie data may include information such as your device’s Internet Protocol address (e.g., IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

Use of your personal data

The Organizer collects your personal data in order to organize and conduct TUR properly and with minimal risk to you. Safety is our first priority. To ensure a high level of safety during TUR, we need to collect certain personal data from you.

The Organizer may use your personal data for the following purposes:

• To provide and maintain our Service, including to monitor the use of our Service.
• To manage your registration as a user of the Service. The personal data you provide may give you access to various features of the Service that are available to you as a registered user. For example, after you register for TUR, you will receive an identification number.
• To contact you by email, telephone calls, SMS, or other equivalent forms of electronic communication.
• To provide you with news and general information about the Service.
• To manage and respond to your requests to us.
• Your date of birth is collected to ensure that you are 14 years of age or older. Children under 14 years of age are not allowed to participate in TUR. In addition, it is important to collect the dates of birth of all non-Bulgarian participants, because without these data the Organizer cannot issue their personal insurance.
• Personal Identification Number is collected from all Bulgarian participants for issuing their personal insurance.

Your personal data (except for your Personal Identification Number, your mobile phone number and your email, and cookie data) may appear in publications on the Internet, in print media, on television, in loudspeaker announcements, as well as in notices of start lists and in those of rankings during and after TUR. Photos and film materials produced in connection with TUR may be used on the Internet, in print media and on television without entitlement to payment.

The Organizer shares your personal information only with two of its business partners. The first is RACE TIMING BG EOOD. The Organizer has a contract with RACE TIMING BG EOOD. Under this contract, RACE TIMING BG EOOD performs registration, organizes the chip timing system, and summarizes the TUR results. In addition, RACE TIMING BG EOOD produces the race numbers and supplies timing chips for all participants. RACE TIMING BG EOOD uses your personal information in order to offer you specific services related to your participation in TUR.

Our second business partner is “Euroins Insurance Company”. It will issue personal insurance for each participant for race day. For Bulgarian TUR competitors we share with “Euroins Insurance Company” their three names and EGN. For all foreign TUR competitors we share with “Euroins Insurance Company” their first and last names (and any other names they may have) and date of birth. Only with these personal data can “Euroins Insurance Company” issue personal insurance, which is mandatory for participation in TUR.

In addition to the business partners, personal data will also be provided to the General Directorate Border Police, because the race takes place in a border area and the law requires submitting lists of participants containing three names and Personal Identification Number.

By registering for TUR, you automatically agree to the publication of your first and last name (and any other names you have) and your gender in the start lists and final ranking of TUR.

Retention of your personal data

The Organizer will retain your personal data for as long as is necessary for the purposes set out in this Privacy Policy. We will use your personal data from the moment you register for TUR. We will retain your personal data until 30 days after TUR. Your personal data will be deleted from our database 30 days after TUR. Part of your personal data (first and last name (and any other names you may have) and gender) will be retained after the race in order to provide information on the TUR final ranking.

Security of your personal data

The security of your personal data is important to us, but please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

Detailed information about the processing of your personal data

Apart from us, as the TUR Organizer, RACE TIMING BG EOOD (responsible for the registration and timing systems) and the insurance company (responsible for issuing the insurance policies) and the General Directorate Border Police, there is no other service provider that has access to your personal data.

Privacy policy under Regulation (EU) 2016/679 – General Data Protection Regulation

GDPR is an abbreviation for the General Data Protection Regulation.

We may process personal data under the following conditions:

Consent: You have given your consent to the processing of personal data for your participation in TUR. Consent is expressed by an active confirming action, which is the completion of the participation registration.

Participant Declaration: Providing personal data is necessary in order to issue a “Participant Declaration” that you must sign in order to compete in TUR.

Participant Declaration for competitors aged between 14 and 18: All competitors aged between 14 and 18 will have to arrive at the race with one of their parents or a guardian, who will sign a “Participant Declaration” for their child/children.

Legal obligations: Processing of personal data is necessary for compliance with a legal obligation to which the Organizer is subject.

Vital interests: Processing of personal data is necessary in order to protect your vital interests or those of another natural person.

Legitimate interests: Processing of personal data is necessary for the purposes of the legitimate interests pursued by the Organizer, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject.

In any case, the Organizer will gladly help clarify the specific legal basis that applies to the processing of your personal data.

Your rights under the GDPR

The Organizer undertakes to respect the confidentiality of your personal data and to ensure that you can exercise your rights.

You have the right under this Privacy Policy and by law, if you are within the EU, to:

• Request access to your personal data. This right allows you to obtain confirmation whether personal data relating to you are being processed and, if so, the available information regarding the purposes of processing, categories of personal data processed, recipients, retention period and your rights. This also allows you to obtain a copy of the personal data undergoing processing, including storage.
• Request correction of the personal data we hold about you. You have the right to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal data (“right to be forgotten”). This right may be exercised in relation to personal data that are processed without a valid basis (for example, expired retention period, withdrawn consent, achieved purpose of processing, and others). The Organizer has the right to refuse erasure where it is necessary for compliance with a legal obligation, for the establishment, exercise or defense of legal claims and in other cases provided for under Article 17(3) of the GDPR.
• Request restriction of processing. You may exercise this right when you contest the accuracy or lawfulness of the processing of the data.
• Object to the processing of your personal data. This right exists where we rely on a legitimate interest as a legal basis for our processing and there is something in your particular situation that motivates you to object to our processing of your personal data on that basis. You also have the right to object where we process your personal data for marketing purposes.
• Withdraw your consent. You have the right to withdraw your consent to the use of your personal data, which does not affect the lawfulness of processing carried out before the withdrawal. If you withdraw your consent, we will not be able to provide you with access to certain specific features of the Service.
• The right not to be subject to automated individual decision-making or profiling with significant effects on you. We inform you that the Organizer does not apply such automated individual decision-making or profiling.

Exercising your data protection rights under the GDPR

You can exercise your rights under the GDPR by contacting us. Please note that we must identify you as a data subject and confirm your identity before we can fulfill such requests. If you submit a request to exercise rights, we will do our best to respond as soon as possible and in all cases no later than one month from receiving it.

You have the right to lodge a complaint with the Commission for Personal Data Protection (CPDP / KZLD) regarding personal data or with the court if you consider that your rights under the GDPR have been violated. The procedure for submitting complaints and signals can be found on the official website of the CPDP: https://cpdp.bg

Children’s data privacy

Our Service is not directed to anyone under the age of 14. We do not knowingly collect personal information from persons under 14 years of age. If you are a parent, guardian or custodian and you know that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from a person under 14 years of age without verification of parental consent, we take steps to remove that information from our servers.

If we have to rely on consent as the legal basis for processing your information, you must be 14 years of age or older and we will require your parent’s consent before we collect and use this information.

Links to other websites

Our Service may contain links to other websites that are not operated by us. If you follow a third-party link, you will be directed to that third party’s site. We strongly recommend that you review the privacy policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of third-party sites or services.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting our new Privacy Policy on this page.

We will notify you by email and/or a prominent notice in our Service before the change becomes effective and we will update the “last updated” date posted at the top of this Privacy Policy.

We recommend that you review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact us

“Tran Ultra Run” is organized by the Tran Tourist Association.

If you have any questions regarding this Privacy Policy, you can contact us:

Tran Tourist Association

https://transkotd.org

Write to us by email at:

contact@transkotd.org